It can be difficult to start a new job, even if you are the right person for it. That’s why HR managers need to make sure that new hires can land on their feet when they jump into a new position. 

Onboarding Best Practices
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Onboarding Best Practices

It can be difficult to start a new job, even if you are the right person for it. That’s why HR managers need to make sure that new hires can land on their feet when they jump into a new position. 

But how do you ensure that your new hires are comfortable and ready to take on new tasks? The answer comes down to creating an onboarding process that is followed by both human resources and management. This will create a work environment for new hires that is welcoming and easy to navigate. 

Let’s look at some of the key things your team can do to ensure that new hires have a smooth transition. 

Complete any paperwork

All paperwork should be completed the day new hires enter the building. This includes signing contracts, insurance or medical forms, 

Introduce your team

When a new hire arrives at a large company, it can often take weeks to get to know people and their roles. You can drastically reduce this time and move your projects forward with simple introductions. Host a team meeting either in person or virtually where your new hire can meet the people they will be working with every day. It does not have to be a long meeting, but rather a quick opportunity to put the face to a name. It will also make it easier in in-person work settings to know who to go to with questions or concerns. 

It is also helpful to send out a company-wide email where appropriate welcoming new team members so that the rest of your team knows how to get a hold of new hires via phone or email.

Give a tour of your workplace

If you work in an in-office setting then it is important to take new employees on a tour of the facilities. This can be as simple as directing them to the washrooms and kitchen, to a complete tour of your facility. Not only will this help them get a lay of the land, but it will also be helpful in the event of an emergency. Point out fire exits, emergency shelters, first aid kits, and other spaces that may be useful in the event of an emergency. This could potentially save a life in the future. 

Go over workplace policies 

Before your new hire gets to work, review your workplace policies. This can range from HR policies to workplace protocols such as punching in or how to address colleagues. This will ensure that your new hire has a complete understanding of your businesses’ expectations and provide an opportunity to answer any questions about how your company operates. 

Review equipment protocols

If your new hire is using office equipment it is vital to review the protocols related to their use. This can include:

  • Email passwords and access to machines
  • Setting up phone systems
  • Rules about internet usage
  • Company cell phone usage
  • Company vehicle usage

Having a clear understanding of the rules and protocols of using office equipment will prevent misunderstandings in the future. Remember to review these protocols with new and existing employees regularly. 

Check-in regularly

Starting a new job is overwhelming, that’s why it’s important to check in with new hires to make sure they are handling the transition well. Check to see if they have any questions about their role and how they are adapting to their new position. Be open and listen to what they have to say. New hires look at a business with fresh eyes and can often identify issues that may be going unchecked or that have become routine. 


Saudi Technologies can make the onboarding process easier for your business. From in-house to virtual employees, we can provide the support and resources your new hires need so they can adapt to their new role faster and with greater ease.